WFII takes personal data protection very seriously to ensure compliance with the legal requirements set out in the Regulation 2016/679 on General Data Protection and Directive 2002/58/EC on e-Privacy.
Should you have any questions, complaints with regard to how we use your information, we invite you to contact us at firstname.lastname@example.org and we will do our best to answer in the shortest possible time.
You can also get in touch with the Belgian Data Protection Authority (l'Autorité de Protection des Données).
If you are or become a member or associate member of WFII or one of its committees or working parties, we will collect information about you, namely your name, position, employer, association you are a member of, work address, phone number (fixed and/or mobile); or any other data (e.g. personal mobile number or mailing address) that you provide to us voluntarily. We use this info to allow WFII to organise its services to members in the framework of its mission and activities.
If you are a person who contacted or has been contacted by WFII or its staff in the framework of its mission and activities (e.g. international institutions, governments or other public servants; interest group representatives, academics, consultants etc.), we will collect the following data: name, position, email, address, and other relevant contact details. Your data is processed as part of WFII activities aimed at fulfilling its mission to defend the interests of the sector.
If you have a contractual relationship with WFII (e.g. a supplier), we use your info in order to be able to fulfil the rights and obligations of that contractual relationship, for the follow-up of the contract or to manage remarks or possible complaints within the contractual relationship. We also use this information for the general management of members and suppliers, including accounting, litigation and legal procedures, the recovery or transfer of receivables and the protection of our rights in general.
If you sign up for our publications, we will collect and process your personal data to be able to follow up on your registration. You can easily ask us not to receive the info anymore by sending an e-mail to email@example.com.
If you have corresponded with us by any form of communication (e.g. email), we may maintain such correspondence. We use it to respond to you or to keep a record of our correspondence.
If we receive information about you from third parties: we may use it to contact you for information, documentation, prospecting purposes, to correct your personal information, supplement or maintain it.
If we collect personal data for the purposes of organising activities and events: we keep a record of your participation in our events as an attendee or speaker. In order to provide you with information associated with the event and process your registration we will:
Access your data in our database if you are a member or associate member;
If you are not a member, collect your name, position, organisation and contact details that you voluntarily provided to us and store it in our database for the purposes of the event. With your consent we may use this information to tell you about other events and publications;
If you are a speaker or participant we will collect your name, position, organisation, bio, photo, copy of your speech, or other data of relevance; record the answers or remarks related to our events. We may use this info:
As follow-up of your registration and any comments and complaints in this context;
General attendant management, including accounting, litigation and legal proceedings,
the recovery or transfer of receivables and the protection of our rights in general.
For the events, participants receive a list of participants, giving the name, surname and
organisation, country of the participants and other info if we have your consent.
For the de-briefing, articles etc re the event, press articles, articles for our associations.
Personal data relevant to WFII staff and applicants is covered by specific internal rules in accordance with the General Data Protection Regulation.
Your personal data may be used to comply with applicable regulations, to respond to requests or claims from public and government authorities, including public and government authorities outside your country of residence, or to protect our rights, privacy, safety or property, and/or our interests.
WFII does not sell personal data. In certain cases, your personal data can be transferred to a third party, namely: To sub-contractors, co-organisers, members, institutions in the framework of activities linked to the mission of WFII, for example with a view to organise an event, a conference call, a meeting , a discussion group, or to the competent authorities or any other legal entities to fulfil legal obligations or for purposes of law enforcement; where necessary in accordance with the law we will ask for your consent.
We take all measures necessary – organisational and technical – to make sure your data remains protected against data breaches (e.g. unauthorised access, alterations or disclosures; unlawful or accidental destruction or loss).
In the case of a data breach we will use all technical and organisational means available to contain and eliminate the breach. We apply the technological standards (e.g. firewall, encryption, etc.) to make sure the risk of breaches is minimised. If we become aware that such breach might imply a high risk to the rights and freedoms of persons involved, we will communicate the personal data breach to the people concerned as soon as possible via email or any other means available.
This policy does not cover links within WFII website(s) to other third-party websites. We are not responsible for the use of any personal information which you give directly to such third parties, or which they may collect about you while you visit pages hosted by them. Please refer to their respective privacy policies for information about your rights.
WFII keeps your data for as long as your relationship with WFII persists. This is without prejudice to specific limitation periods foreseen by law allowing to conserve personal data for longer periods of time.
You have the right to access your personal data;
You have the right to rectify, complete or update your data if they are inaccurate;
You may request the transfer of your personal data to another entity;
You have the right to request that we cease using your data for direct “marketing” purposes (e.g. information on events);
Subject to some exceptions, you can ask us to erase your data, cease to process them or withdraw your consent. You can exercise these rights by contacting WFII at firstname.lastname@example.org A proof of your identity will be required.
You can lodge a complaint with the Belgium Data Protection Authority (l'Autorité de Protection des Données) at email@example.com if you feel that we have not acted in line with the applicable data protection legislation.
Last update 10 October 2018